THE LAKES AT BOCA RATON
HOMEOWNER’S ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING

LAKES AT BOCA RATON RECREATION CENTER
MONDAY, JUNE 19, 2006

MINUTES

Association President Rick McCarley opened the Good and Welfare Session at 7:05 pm, prior to the monthly Board of Directors meeting. Several members of the Association addressed the Board of Directors regarding various matters.


Having been properly noticed, the Lakes at Boca Raton Homeowner’s Association, Inc. Board of Directors meeting was called to order at 7:25 pm by Rick McCarley. Board members present to achieve a quorum were Vincent Aquilina, Shawn Barger, Charlotte Budish, Iris Burnett, Fernando Cruz, Barbara Dubois, Alan Kellock, Frank Moeller and Ernest Thompson. Also present was Tim O’Connor and Jon Stormont of Hawk-Eye Management, Inc.

Approval of May 15, 2006 Board of Directors Meeting Minutes
The minutes of the May 15, 2006 meeting were previously distributed and read. E. Thompson made a motion to accept the minutes of the May 15, 2006 Board of Directors Meeting. The motion was seconded and passed unanimously.

Approval of May 31, 2006 Special Meeting Minutes
The minutes of the May 31, 2006 special meeting were previously distributed and read. F. Moeller made a motion to accept the minutes of the May 31, 2006 special meeting. The motion was seconded and passed unanimously.

Financial Report
R. McCarley reported that the Association is operating under budget for the year to date. Discussion followed regarding the status of the audit of the 2005 financial statements. T. O’Connor reported that he had spoken with Ron DiCrescenzo of DiCrescenzo & Company who indicated that the audited statements should be ready prior to the July meeting. T. O’Connor reported that to date, the Association had collected approximately $82,913.20 from past due accounts.

Management Report
T. O’Connor reported that he has given notice of his resignation as property manager. T. O’Connor introduced Jon Stormont, LCAM as the representative from Hawk-Eye Management, Inc who will be overseeing the property.
T. O’Connor also reported that the majority of office time continues to be used for dealing with the collection of delinquent balances and reconciliation of homeowner accounts. T. O’Connor reported that a meeting was held with R. McCarley, F. Moeller, President of Hawk-Eye Management, Inc. Paul Patti, and himself. T. O’Connor presented to the Board a proposal from Hawk-Eye Management, Inc. based upon the specifications established at that meeting. The proposal would expand the office hours to eight hours per day, with oversight by a licensed property manager. R. McCarley called for a straw poll to see if Board members agreed that the hours should be expanded to forty hour per week. The straw poll showed that the Board was unanimously in agreement that the affairs of the Association require the office to be staffed for forty hours per week. R. McCarley made a motion to create a Property Management Committee to seek and negotiate competitive bids. The motion was seconded and passed unanimously. The committee will consist of R. McCarley, F. Moeller, E. Thompson and a volunteer homeowner to be named at a later date.

COMMITTEE REPORTS

Architectural Control Committee (ACC)
Stephen Schlacks reported that a meeting of the Architectural Control Committee was held on June 13, 2006 at which 38 applications were reviewed.

Social Committee
Maj-Britt Strife reported that the July 1^st party will be held at the recreation center between the hours of 4:00 pm and 8:00 pm. The committee is still looking for additional volunteers to assist with the function.

Communications Committee
A. Kellock reported that the next issue of The Lakeside News should be mailed next week.

Governing Document Committee / Document Revision Committee
R. McCarley reported that a second informational meeting was held to discuss with homeowners, issues related to the proposed changes to the governing documents of the Association. The meeting to vote regarding the changes will be held on July 10, 2006.

Finance Committee
I. Burnett reported that the Finance Committee is recommending that the accounting function be outsourced separate from the management contract to a third party.

OLD BUSINESS

Tennis court repairs:
T. O’Connor presented two proposals for replacing the fencing around the tennis and basketball courts as well as resurfacing. A. Kellock presented a proposal he had obtained from a vendor to repair the fences. After discussion, R. McCarley made a motion to approve option one of the proposal from Hartzel Construction, Inc. in the amount of $9,720.00 with approval for an additional ten percent for additional requirements. The motion was seconded and passed unanimously.

Insurance review:
T. O’Connor reported that he had identified a vendor who can provide an estimate of reconstruction costs for the insurable structures of the Association.
An estimate of the cost is forthcoming.


NEW BUSINESS

Key inventory:
It was agreed that R. McCarley, I. Burnett, and F. Moeller should have full sets of keys for the Association including the HOA business office. T. O’Connor was directed to have matching Medco locks put on the two storage closet doors.
T. O’Connor was directed to have the lock changed on the mailbox for the Association with four keys, R. McCarley, F. Moeller and the property manager will have mailbox keys with one spare to be kept in the office.

Basketball hoop repairs:
A. Kellock presented pictures to illustrate the disrepair of the basketball hoops at the rec center. A. Kellock recommends that when the hoops are replaced that the two shorter hoops be raised back to ten feet in height as the lower hoops are to easily damaged.
Rules and Reulations:
Tabled to future meeting.

Letter from 10808 Crescendo Circle:
The Board had received, prior to meeting, a letter and receipts from the owners at 10808 Crescendo Circle requesting reimbursement for plumbing expenses that they incurred that they believe arose due to vegetation on the Association common area. After discussion, the matter was tabled pending opinion of Association legal counsel.

With no further business before the Board, R. McCarley motioned to adjourn the meeting at 9:35 pm. The motion was seconded and passed unanimously.



Respectfully submitted, Accepted by,




Tim O’Connor, LCAM _________________________
Hawk-Eye Management, Inc _________________________ (print name)